Essential pre-placement checks

For all students undertaking placement

There are some important things that you need to do to prepare yourself for placement and to make sure you are ready to gain valuable industry experience.

One of the first steps is for you to complete pre-placement compliance checks. This means completing any required immunisations, training, or other tests before placement and submitting proof that these have been completed, to Flinders.

These compliance checks are required by both the University and your host organisation. They are there to protect you and the people you work with and to ensure you are safe on placement.

You should keep all original copies of documents in a safe place, as you may be asked to produce these by your host organisation.

What you need to do

Understand the compliance checks for your course (see below)
Undertake any tests, training, immunisations etc before placement
Submit your documents to Flinders via InPlace

It is essential that you start the compliance process as early as possible to ensure that you are ready in time for your placement.

You will need to undertake some essential pre-placement checks.

Some courses have specific WIL compliance requirements. Check the placement information for these areas:

Essential compliance requirements for all students

Activity	What you need to do	Form / more information	Submit to
Fitness for placement declaration	Declare your fitness for placement by reading and acknowledging the Fitness for Placement statement on InPlace. Let the University know if you have an access plan.	N/A	InPlace
Student consent for placement	Read and acknowledge the relevant essential conditions around student consent for placement using the applicable form. (Please note: if you are required to undertake multiple placements during your degree, you may be required to read both student consent documents, check with your WIL Support Team if you are unsure.)	Placements undertaken outside Flinders University - Student Consent for Placement Statement (PDF) OR Placements undertaken within Flinders University ONLY - Student Consent for Internal WIL Placement with Flinders University Statement (PDF)	InPlace
Intellectual property for placement	Read the student IP declaration and acknowledge the changes to intellectual property while you are on placement. Watch the IP counselling video.	Student Intellectual Property Statement (PDF)	InPlace
COVID – 19 Vaccination	As of 1st November 2021, SA Health, Aged Care and a vast majority of agencies require a full COVID vaccination status.	Please upload proof of vaccination to InPlace How to get proof of your vaccination	InPlace

International placement compliance and information

Compliance

Before you go overseas for placement, there are a number of pre-placement checks and supporting documents you must provide to the University via InPlace.

Activity	More information / form	Submit to
Register for University insurance and let us know when you have registered	Student travel insurance FAQs
Contact details while overseas	Record your address and mobile number while overseas	InPlace
Local contact details	Record your host organisation name, contact person and their email and phone number	InPlace
Emergency contact details, including best person to contact in an emergency	Record details of an emergency contact in Australia in the Student System	Student System
Smart Traveller	Register with Smart Traveller and upload your confirmation email	InPlace
Travel details	Record travel dates, destination country and city	InPlace

Support - Learn Without Borders

The Learn Without Borders team support students travelling overseas for study.

Pre-departure checklist

This pre-departure checklist (PDF) will guide your preparation for international placement.

Financial support

You should consider the costs associated with travelling overseas for study. View some great information about budgeting, costs and financial support.

Additional essential pre-placement checks for Northern Territory placements

Before you go to the Northern Territory there are a number of pre-placement checks and supporting documents you must provide.

If your placement is with the Northern Territory Department of Health, please see mandatory requirements (in addition to the Ochre Card) marked with an * below. For all other placements please contact your NT placement supervisor to confirm requirements.

Requirement	Details	Link	Submit to
Ochre Card	This is a legal requirement in the NT and applications may take up to six weeks for processing.	More information	InPlace
*Criminal History Checks	These must be dated within the current academic year and processed by a state or territory police service. Third party criminal history checks will not be accepted.	More information	InPlace
* Student Deed of Undertaking		More information	InPlace
*Tuberculosis requirements	A Mantoux or IGRA test	More information	InPlace
*Hepatitis A	Immunisation is required for students who will be working remotely and/or with Aboriginal children.		InPlace
Immunisation standard and precautionary advisory	Read and understand the information in the Immunisation Standard and Precautionary Advisory booklet. For refusal to immunise - information in the booklet and a refusal to Immunisation Declaration must be completed and uploaded to InPlace.	Immunisation, Standard and precautionary Advisory Booklet 2019 (PDF)	InPlace

For further information contact fnt.placements@flinders.edu.au or visit our website

COVID-19 vaccination and face mask information

Some workplaces and organisations are requiring workers, including students on placement, to have had a COVID-19 vaccination before entering the workplace. Be informed of any requirements impacting on your placement.

COVID-19 vaccination requirements

Before going on placement please check compliance requirements in your placement area, or follow the instructions from your college Work Integrated Learning Support team regarding your host organisation’s vaccination requirements.

We note everyone has a right to choose not to be vaccinated, however exercising that right means the opportunity to undertake placement in some fields and/or setting will likely be compromised, and this will limit your ability to progress through a course that requires specific placements. Please use the resources below to help you make an informed choice about vaccination.

COVID-19 vaccination information

Find COVID-19 vaccine information and resources for South Australians
Book a COVID-19 vaccination appointment
Read our frequently asked questions
Is it true? Get the facts on COVID-19 vaccines
How to get proof of your vaccination

Face mask information

Some workplaces and organisations are requiring workers, including students on placement, to be fit tested for an N95/P2 mask.

Flinders University is offering face mask fit testing for all students residing in South Australia where it is a pre-placement compliance requirement. When your placement is imminent you will be contacted and requested to book a mask fitting appointment.

If you have previously had a mask fit test you are able to upload evidence of this via InPlace and there will be no requirement to attend a Flinders University fitting.

Your fitting will remain valid throughout your studies, however, please let your WIL Support Team if you need to be fitted again due to any significant weight change that could affect your current fitting.

On the day of your appointment please ensure you:

Bring your student ID card
Arrive 10-15 minutes prior to your appointment
Do not drink tea or coffee within 30 minutes of your appointment time
Do not smoke within 1 hour of your appointment time
Are clean shaven

Below are some handy links providing more information on face masks:

Exercise science and clinical exercise physiology

Essential pre-placement checks

For all students undertaking placement

What you need to do