Professional experience placements are important learning experiences, allowing you to apply theoretical knowledge in a professional setting.
Before going on placement there are compliance requirements you need to undertake.
Activity | What you need to do |
Form / more information | Submit to |
---|---|---|---|
Fitness for placement declaration | Declare your fitness for placement by reading and acknowledging the Fitness for Placement statement on InPlace. Let the University know if you have an access plan. |
N/A | InPlace |
Student consent for placement | Read and acknowledge the relevant essential conditions around student consent for placement using the applicable form. (Please note: if you are required to undertake multiple placements during your degree, you may be required to read both student consent documents, check with your WIL Support Team if you are unsure.) | Placements undertaken outside Flinders University - Student Consent for Placement Statement (PDF) OR Placements undertaken within Flinders University ONLY - Student Consent for Internal WIL Placement with Flinders University Statement (PDF) |
InPlace |
Intellectual property for placement |
Watch the student IP declaration, then acknowledge your understanding in InPlace. |
Student Intellectual Property Statement (PDF) | InPlace |
COVID – 19 Vaccination | From July 2024, evidence of 1 x COVD 19 vaccinations minimum required for placement, in line with ATAGI and our placement partners. Please be aware this could change, and the University is guided by our placement providers. |
Please upload proof of vaccination to InPlace |
InPlace |
Emergency contact |
Confirm your emergency contact details are up to date in the Student Information System. | Student System |
Activity | What you need to do |
Form / more information | Submit to |
---|---|---|---|
DHS Aged Care Sector Related Screening | Obtain a clearance from DHS | DHS compliance information |
InPlace |
DHS Working with Children Check |
Obtain a clearance from DHS |
DHS compliance information | InPlace |
NDIS Worker Check | Obtain a clearance from DHS |
DHS compliance information | InPlace |
Police Check | You will need to provide a Nationally Coordinated Criminal History Check (NCCHC). |
Police Check detailed information |
InPlace |
SA Tuberculosis Services screening | Complete the online questionnaire and follow any instructions you receive by email from SA TB services. Upload your questionnaire results to InPlace. IMPORTANT: Some vaccinations can interfere with the blood test that is used to screen for Tuberculosis. For this reason, you should delay any vaccinations until AFTER you have been cleared by SA TB Services, or until you have received your IGRA test results. |
InPlace | |
Immunisation Compliance Certificate | See a GP to complete and document the necessary immunisation requirements on the Immunisation Compliance Certificate. | Immunisation compliance detailed information |
InPlace |
Annual influennza vaccination |
Book an annual influenza vaccination from an immunisation provider. | Influenza vaccination certificate | InPlace |
COVID-19 Vaccination | Ensure you have received a course of COVID-19 vaccinations and maintain your immunity as per SA/Federal Health Government Department directions. Book an appointment | Not applicable | InPlace |
SA Health Better Placed Deed Poll |
Read, understand and sign the SA Health Better Placed Deed Poll |
Better Placed Deed Poll information and form | InPlace |
Hand hygiene | Undertake the online National Hand Hygiene Initiative (NHHI) module:
Upload the certificate. |
NHHI - Complete learning module | InPlace |
Infection control | Undertake the online National Hand Hygiene Initiative (NHHI) module:
Upload the certificate. |
NHHI - Complete learning module | InPlace |
SA Health Electronic Medical Record (EMR) training | Access your FLO page and locate the current year ‘Sunrise EMR & PAS eLearning for Students – Current Year’ module located in your additional tab section. This training is to be completed each calendar year. | Sunrise EMR and PAS eLearning for students on FLO | InPlace |
Face Mask Fit Test | Before placement, you will be contacted by the Mask Fit Testing Team with booking details for you to make an appointment. * If you have previously had a mask fit test, upload evidence to InPlace, then no further action required. |
InPlace | |
Cardiopulmonary Resuscitation (CPR) |
Only required for topics OPTO8008 AND OPTO8009 Book and attend a practical training session. Upload evidence of completion. |
CPR training compliance information | InPlace |
These clearances are valid for five years from date of issue (unless revoked prior), except Aged Care Sector Clearance, which has an expiry of three years.
There are three main types of screening offered by the DHS the University requires; Aged-Care Sector, Working With Children Check (WWCC), and NDIS Worker Check. Refer to the pre-placement compliance checklist to determine which screenings you require.
Formerly known as Department of Communities and Social Inclusion (DCSI) clearances, DHS clearances are state-based clearances used to determine suitability for employment within specific care sectors in South Australia.
Note: Working With Children Checks issued prior to 1 July 2019 are known as Child-Related Employment Screenings.
The College of Nursing and Health Sciences require students to obtain DHS Clearances through self-initiation via the DHS website.
Please follow this guide for step-by-step directions of how to start your application.
Existing clearances can be renewed up to 6 months prior to expiry. It is recommended that clearances are renewed early to ensure there is no lapse in compliance.
View more information on the DHS website.
The Police Check is a printout of all disclosable criminal convictions as recorded by the Australian Criminal Intelligence Commission (ACIC). DHS clearances involve additional probity checks and continuous monitoring. Both are required.
Valid for three years from date of issue
Commonly referred to as a Police Check, a National Coordinated Criminal History Check (NCCHC) is a document that lists all criminal convictions recorded against a person in the Australian Criminal Intelligence Commission (ACIC) database. For more information visit the ACIC website.
Police Checks (NCCHCs) can be issued by:
An acceptable Police Check (NCCHC) must meet the following requirements:
Please note – if you are completing a Police Check for a Northern Territory placement, please follow the instruction provided by Flinders NT or your discipline specific checklist. In the absence of this advice, follow the above instructions to complete the application form.
Students are responsible for the cost of obtaining their Police Check (NCCHC).
Students completing placements in South Australia may choose to apply for a Police Check (NCCHC) directly through their local police, or through a commercial broker. If a Police Check (NCCHC) is required urgently (e.g. sooner than 4 – 5 weeks) then it is advisable to apply online through an accredited broker that offers fast turnaround.
Police Check (NCCHC) providers:
Please note that Flinders University does not endorse these providers and cannot guarantee their turnaround times.
Students with criminal convictions should to refer to the SA Health Criminal and Relevant History Screening Policy Directive. Students with serious criminal convictions may be precluded from placement. Students with criminal convictions are advised to meet with their course coordinator to discuss their ability to satisfy the requirements of their placement topic.
No. The Teachers Registration Board (TRB) undertakes a Police Check (Nationally Coordinated Criminal History Check) as part of the registration process, however, no outcomes are listed on the registration certificate. You are required to obtain a separate Police Check (NCCHC).
Replacement Police Checks (NCCHCs) can sometimes be obtained by contacting the organisation that issued the original certificate. In many cases, students who have lost their Police Check (NCCHC) will need to apply for a new one.
Valid indefinitely.
The Immunisation Compliance Certificate sets out the immunisation requirements for students and identifies acceptable evidence of immunity for each disease. The Immunisation Compliance Certificate must be completed by an immunisation provider, this can include General Practitioners (GPs) or Registered Nurses (RNs).
Students are responsible for:
Completing the Immunisation Compliance Certificate may require several appointments with an immunisation provider. The schedule of appointments will vary depending upon previous vaccination history and the availability of medical records. A typical appointment schedule may include:
The Immunisation Compliance Certificate must be completed by an immunisation provider in Australia. This can include General Practitioners (GPs) and Registered Nurses (RNs). Students are encouraged to utilise the Flinders University Health, Counselling and Disability service.
No. Immunity to Hepatitis B must be confirmed by blood test. For students undergoing a course of vaccinations, the blood test is to be completed 4-6 weeks after the final (3rd) dose of the vaccine.
If a student is confident of their previous vaccination against Poliomyelitis, the Poliomyelitis Statutory Declaration (PDF) can be completed and will be accepted as evidence of immunity. Students that are unsure of their vaccination history should complete a course of vaccinations.
There are several reasons why a student may not be able to fulfil the immunisation requirements:
Students who cannot be fully vaccinated/immunised for the above reasons will be required to advise the WIL Support Team as soon as possible to discuss strategies for ensuring the safety of themselves and others while on placement.
Students who refuse to be screened or vaccinated, or who refuse to provide this information to the University, are not considered as having met the immunisation requirements and will be refused a placement on this basis. Vaccination refusal will impact a student’s ability to complete their course; students that refuse vaccination are advised to meet with their course coordinator. Not applicable to Social Work students unless they are going to SA Health Placements.
Students are required to obtain an annual flu vaccination, and evidence of this may be required by your placement venue. Due to the seasonal availability of the flu vaccine, students are required to be vaccinated with the current calendar year vaccine, when it is available, usually March/April. Upload evidence on InPlace. Evidence of receiving the influenza vaccination can be recorded on the ‘influenza vaccination certificate’ link here or similar certificate utilised by the immunisation provider.
Valid for one year from date of issue.
Cardiopulmonary Resuscitation (CPR) training is completed annually. Students are responsible for organising their training through an external provider.
Acceptable training can include:
Acceptable evidence of training can include:
Course providers may include:
Find additional accredited training providers by searching for HLTAID009 courses near your location.
Wearing a student name badge whilst on placement is part of accountability and professional practice.
Clinical badges can only be obtained once you have a student ID card. How to obtain a student ID card.
Collecting in person from Central Library
Mailed out
If you have an existing condition or develop an illness or disability that may impede your ‘fitness for professional practice’, you must have the Flinders University Fitness for Professional Practice form (PDF) completed by a medical practitioner.
This form needs to be submitted to the placement education coordinator as soon as possible (for existing conditions, at least two weeks prior to the start of the semester).
The College of Nursing and Health Sciences understands that students can struggle financially with the costs of living away from home while undertaking placement. There are resources available to help:
Flinders University Rural & Remote Health SA (FURRHSA) facilitates high quality multidisciplinary health education and research in our State's regional areas.
We have a strong national and international reputation for providing community-engaged inter-professional training for medical, nursing and allied health students. This includes the MD Rural Stream (MDRS) program and multidisciplinary rural clinical placements.
Through this practice, we bring new and exciting opportunities to actively engage and work with rural communities.
The Northern Territory offers unique placement experiences that pose both challenges and rewards for healthcare students. Placement sites vary from remote clinics and practices to large tertiary hospitals, and from isolated desert communities to the multi-cultural centres of Darwin and Alice Springs.
We encourage and support students to embrace the learning opportunities, become involved in the local communities and make a positive difference to the health of our population.
Student Reimbursement Policy for SA rural, remote and interstate placements (14 February 2024)
This policy is for College of Nursing and Health Sciences students undertaking a rural or remote South Australian or any interstate placement.
Students will be eligible for reimbursement following each completed placement in line with this policy.
Reimbursement claims are processed at the completion of placement. Reimbursement claims must be submitted by the 15 January the following year for reimbursement of placement expenses the previous calendar year.
Students living in a rural or interstate location while completing their course qualify for reimbursement when they undertake placement in a metropolitan location.
Accommodation
Accommodation expenses will be reimbursed to a maximum of $150 per week for the duration of the placement period.
Students must provide evidence for payment of accommodation, a receipt is preferred where possible, bank statement or signed letter from landlord can also be provided as evidence. Bonds and security deposits for accommodation, paid by students, are not covered by this policy and will not be reimbursed.
It is expected students stay in their allocated rural placement location area when undertaking a rural placement experience. Usual living expenses, including rent at a semester address, will not be covered under this policy.
Travel
Travel will be reimbursed to a maximum of $500 for travel expenses to and from the placement venue, at the commencement and completion of the placement based on the receipts provided (such as flights, bus, taxi fare). Students will not be reimbursed for travel while on placement returning to their residential address (e.g. at the end of a shift or on weekends during placement).
Students travelling within SA to rural and remote locations by a private vehicle will receive a predetermined amount to cover fuel expenses. Students will not be required to submit receipts. The total amount students will receive is provided on the Personal Travel Reimbursement - SA Rural Locations (PDF).
Exemptions:
If the placement is in the Northern Territory, students will be entitled to be reimbursed for travel expenses to a maximum of $750.
If the placement is a project-based placement requiring the student to travel several times from metropolitan Adelaide to a rural venue, the student will be entitled to 2 return trips to a maximum refund of $500. To be eligible the student must provide supporting documentation in writing from their topic coordinator indicating this activity is essential.
Metropolitan Placements that require sporadic rural travel as part of the placement venues network are not eligible for reimbursement.
If a student is required to travel to more than one rural location during the placement period and the placement provider requires them to travel between the locations at their own expense the student will be eligible for reimbursement of travel to a maximum of $500 (this will include travel to and from placement location on first and last day of placement).
Students in this scenario will keep a log of the kilometres travelled, dates and destinations and submit this as evidence when seeking reimbursement. Travel will be reimbursed based on fuel at $1.80 per litre, with the average fuel consumption 11.1 L/100 km (ABS Survey of Motor Vehicle Use, Australia 2020).
Assessment
All accommodation and travel reimbursements will be subjected to the following criteria;
Example:
Accommodation [$1,500] + Travel [$600] – Scholarship [$500] = $1,600 (Reimbursement)
Reimbursement process
Students are to submit reimbursement claims as per the following process:
You must ensure you keep your accommodation and travel expense receipts/invoices.
For more information please contact cnhs.placements@flinders.edu.au.
During placement, you are required to cover the costs of your travel, accommodation and meals. You are eligible for financial assistance and reimbursement as detailed above.
Travel to many rural centres is available through private bus companies, including Stateliner and Yorke Peninsula Coaches.
Accommodation may be offered at a subsidised rate. When you are allocated to a rural placement, your details are forwarded to the Flinders Rural & Remote Health SA team who will contact you regarding the available accommodation options.
Location: Level 1, North Wing, Sturt campus
Phone: 8201 7500
Email: cnhs.placements@flinders.edu.au
Sturt Rd, Bedford Park
South Australia 5042
CRICOS Provider: 00114A TEQSA Provider ID: PRV12097 TEQSA category: Australian University
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