Update your details

Check your details are correct in the Student System;

Unique Student Identifier (USI),
Formal name,
Phonetic name,
Address and
Email address.

This should be updated in your final semester of your studies in preparation for conferral and to attend a graduation ceremony.

Access the Student System

Step 1: Add your Unique Student Identifier (USI)

From 1 January 2023, the Australian government requires you to have a Unique Student Identifier (USI). If your USI is not recorded in the Student System before your degree/award is allocated to a conferral, you will ineligible to;

have your degree/award conferred, and
attend a Graduation ceremony.

Create your USI

If you do not have a Unique Student Identifier (USI) you will need to create a USI before completing your degree/award.

Create your USI

Update your USI details

Once you have your Unique Student Identifier (USI), you will need to update your USI details in the Student System.

To update your USI please follow the instructions below:

Log in to the Student System
Select 'My Forms'
Select 'Enter/ update Unique Student Identifier'
Update USI

Update your USI

What is a Unique Student Identifier (USI) ?

A USI is your individual Australian education number that you will have for life. It creates an online record of your Australian education and training achievements.

Step 2: Check your formal name is correct

Your name will be printed on your testamur (certificate), academic transcript and Australian Higher Education Graduation Statement (AHEGS), exactly as it appears in the Student System.

If your formal name is incorrect, you will need to update it. Please ensure your formal name is correct in preparation for conferral, as replacement fees will incur if not updated in time.

The formal name is what is used to be read out on stage at your graduation ceremony.

How to change your formal name

2023

Completion between:	Update details by:
23 August - 19 September 2023	25 September 2023
20 September - 17 October 2023	23 October 2023
18 October - 21 November 2023	27 November 2023
22 November - 5 December 2023	27 November 2023

2024

Completion between:	Update details by:
6 December 2023 - 16 January 2024	22 January 2024
17 January - 20 February 2024	26 February 2024
21 February - 19 March 2024	25 March 2024
20 March - 16 April 2024	22 April 2024
17 April - 21 May 2024	27 May 2024
22 May - 18 June 2024	24 June 2024
19 June - 16 July 2024	22 July 2024
17 July - 20 August 2024	26 August 2024
21 August - 17 September 2024	23 September 2024
18 September - 22 October 2024	28 October 2024
22 October - 19 November 2024	25 November 2024
20 November - 5 December 2024	27 November 2024

Can I change my formal name before the deadline?

Your formal name can be updated at any time and you do not need to wait for the deadline to start the process. The earlier you can update your details, the better!

Step 3: Add your phonetic name

If you would like to attend a graduation ceremony, please fill in the phonetic name field in the Student System. Your phonetic name is what the ceremony reader will use to help with the pronunciation of your name when you are called on stage.

Example: Stephen Damon Smith is "Stee-ven Day-mon Smith"