The Office of Graduate Research recognises that each HDR student has a different story, research project, discipline, motivation and methodologies. Therefore, there isn’t a single strategy that can be deployed for all students. Flinders University has enabled a digital doctorate to provide all the candidature architecture you need.
How can I connect with my supervisor and other key people for my HDR?
You can hold digital meetings with your supervisors or follow the recommendations from health authorities relating to social distancing. Some options for digital meetings include:
- WebEx Meetings is an online meeting space that allows you to meet with other people, without having to leave your home or office. You can meet anywhere, anytime, from any device.
- Microsoft Teams is part of the University’s Office 365 package. So, there is no special permission required to access it. There are 2 ways of accessing Teams, one way is through your web browser but we encourage you to download the app via the IDS Support portal icon on your desktop. For more information go to the student computing website.
- Skype is another easy option you could use. Go to the Skype website for more information.
How can I connect with Office of Graduate Research (OGR) staff for my HDR?
The OGR remains open and eager to assist any students in this difficult time. However, in light of the current circumstances, appointments and meetings are to be held online or over the phone wherever possible. Individual appointments with OGR staff members can be booked online through the OGR Appointments Scheduler in the REST FLO site. These will be held via Zoom.
From Monday 23 March until 27 March 2020 from 8.30-9.30am, the Dean of Graduate Research will be implementing an hour-long Question and Answer session with students. Come along to “Coffee with Tara” at the Facebook Live session by visiting Tara’s Facebook page. These sessions are in place to address the social isolation of students and enable support structures.
Where can I find information about candidature management?
Please refer to the HDR students website for all your candidature needs.
How can I connect with College research librarians for my HDR?
You can book an online appointment with a Research Librarian to discuss your research or how to access resources. The library has a remarkable series of databases for you.
View more information about the Flinders University Library’s response to COVID-19.
How can I get help with Inspire?
The Inspire website has a quick reference guide for all the functionality currently available: degree management; milestones; examination; skills development; and career planning and goals.
If you require technical issues and support relating to Inspire please submit an Assyst request and an IDS Service Desk representative will be in touch to resolve your request.
I’ve just started my HDR candidature, what should I be working on?
Early in the candidature, you can create research design and research questions. These often lead into a literature review or systematic review, depending on your methodologies and epistemologies and ontologies. Your supervisor can offer you the best advice to ensure a successful candidature. This is the time of minimal disruption for you.
I’m at mid-candidature, what should I be working on?
This is a good time for writing thesis chapters, working on literature reviews, ethics applications, undertaking reference checks or research plans for the next phase of your work. Your supervisor can offer you the best advice to ensure a successful candidature.
Take some time to review the research plan that has been already put in place for January-June 2020, map progress so far and document what is still planned for this period. Prepare an updated summary of your research and plan how you may spend your time if the location of your research is changed. You should work with your supervisor to identify components of your project that could be performed at home or an alternative location if there are prolonged candidature disruptions.
I’m in my final year of candidature, what should I be working on?
This is a good time for reviewing thesis chapters, proof-reading, undertaking reference checks and finalising your thesis for examination. Your supervisor can offer you the best advice to ensure a successful candidature.
At Flinders, the submission of thesis for examination is online via Inspire. For more information refer to the HDR students examination and completion website.
How can I achieve my Milestone presentation?
The OGR has enabled University-wide Milestone Presentations to allow HDR students to present their research in preparation for their Annual Milestones. These can be delivered online and successfully completed
Any Flinders University HDR student is able to book in a timeslot for their HDR Milestone Presentation via the REST FLO site. Prior to booking, please confirm the date and time with your supervisory panel and ensure that an assessor is able to attend, in person or online (please check College Milestone guidelines for further information).
OGR support will be available during the allocated timeslots to assist with any technical requirements
What if my research needs to be undertaken overseas or with vulnerable people during this time?
We recognize it is important that the university support you to undertake research overseas or with vulnerable populations in Australia, and encourage you to adjust timelines for the research or their research design, to ensure both their own health and safety and also that of their research collaborators. Discuss this with your supervisors, and if Ethics is in place, report any changes. Find contact details.
Fieldwork – how it can be transitioned during this time?
The Dean of Graduate Research has had discussions with many students about putting the problem into the work. Interviews can be done at a distance, but still face-to-face via technology.
The Deans of Research in the Colleges of Nursing and Health Sciences and Business, Government and Law have provided the information below to assist you with your data collection activities:
Consider whether your data collection activity can take place without in person contact.
You may wish to consider moving to online activities or phone calls. If so, it would be prudent to seek ethics approval for a modification to your protocol (consider privacy issues, data storage issues, implications for any costs incurred by participants).
Prepare the research space (be it on campus, or elsewhere)
- Ensure you can provide social distancing of at least 1.5 meters for the entire data collection activity (including travel to and from the data collection activity).
- Ensure hand sanitisers are available and used by all parties (including researcher, participant, carers, onlookers) frequently (i.e., at the very least they should be used before and after data collection activities).
- Ensure any equipment used is able to be fully sanitised after use by each researcher and each participant.
For more information about changes to fieldwork refer to this article.
Can a candidature extension be granted due to COVID-19?
The University is monitoring the situation closely. Each student’s case will be individually assessed in line with national legislation. These are governed by the Higher Degrees by Research Policy Sections 4.5 and 4.6, and HDR Admission and Enrolment Procedures Section 6. For more information refer to the degree management website.
Can a scholarship extension be granted due to COVID-19?
The University is monitoring the situation closely. Scholarship and candidature extensions are assessed on a case-by-case basis. Six-month scholarship extensions are available – and granted – on the basis of disruptions to a research schedule. For more information refer to the higher degree by research scholarship information website. Or contact Student Finance on firstname.lastname@example.org.
Can I get an extension for my thesis corrections?
If the COVID-19 pandemic is impacting on your ability to finalise examiners recommendations to your thesis, please email email@example.com We will be able to review the situation on a case by case basis.
Will my thesis examination and completion be delayed?
Please continue to submit your thesis for examination as normal through Inspire.
The HDR exams team are working towards getting your thesis examination completed within the normal timeframes. If there is a significant delay we will email you individually to discuss this. You can continue to email firstname.lastname@example.org for any enquiries.
Can I still undertake HDR student professional development activities?
Yes, the Research and Employability Skills Training (REST) FLO site has topics on every aspect of candidature and numerous online options available within the topics.
All scheduled workshops will be going ahead, in an online format. As of next week, all of our workshops will be made available either through Zoom or Collaborate, and everyone is welcome to attend. Please keep registering for workshops in Inspire as usual, and you will be provided with the Zoom or Collaborate details before the session.
What steps is the University taking for HDR students currently undertaking an international experience as a part of their studies?
The University is taking steps to ensure all Flinders students undertaking an international experience as a part of their studies are safe. Please ensure you check your University email address as updates will be communicated as they become available.
On Wednesday, 18 March 2020, the HDR Progression Team will be in touch with individual students who we are aware are currently undertaking an international experience (field trip for data collection, conference or Cotutelle) during 2020 to advise of next steps. If you’re currently overseas and haven’t heard from the HDR Progression Team by Friday, 20 March 2020, please complete this survey so the Office of Graduate Research can make contact.