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Travel

My course HDR Travel

On this page

International Travel 

Interstate Travel 

How to apply for International Travel 

Travel application Forms 

How to book travel 

Student Travel Insurance 

International Travel

International travel to destinations that the Department of Foreign Affairs and Trade deem as Level 1 and Level 2 can now be approved by the student's Principal Supervisor (or Associate Supervisor if the Principal is unavailable). Level 3 travel will still require Principal Supervisor, HDR Coordinator and VPED approval. Travel to Level 4 countries will also require the Vice-Chancellor approval (but are unlikely to be approved).

   -        Level 1 - Exercise normal safety precautions
   -        Level 2 - Exercise a high degree of caution
   -        Level 3 - Reconsider your need to travel
   -        Level 4 - Do not travel

Please review the drop down below on what each levels requirements are for approvals and forms. If you are travelling to multiple destinations, please use the highest level country.  

To find out the level rating of your destination please search on the Smart Traveller website.

DFAT Level Approval Requirements keyboard_arrow_up
DFAT Level Approvals required by Forms required 

Level 1 
(Exercise normal safety precautions)

Principal Supervisor  HDR International Travel Application for Level 1 and Level 2
Additional Flight Details (as required)

Please see drop down below (point number 4) for other evidence that may need to be included
 
Level 2
(Exercise a high degree of caution)

Principal Supervisor 
 

HDR International Travel Application for Level 1 and Level 2
Additional Flight Details (as required)

Please see drop down below (point number 4) for other evidence that may need to be included  
 
Level 3
(Reconsider your need to travel)

Principal Supervisor
HDR Coordinator
Vice-President and Executive Dean
 
HDR International Travel Application for Level 3 and Level 4
Risk Assessment
Additional Flight Details (as required)

Please see drop down below (point number 4) for other evidence that may need to be included
 
Level 4
(Do not travel)



Principal Supervisor
HDR Coordinator
Vice-President and Executive Dean
Vice-Chancellor

*Travel is unlikely to be approved at this level. Requests to the Vice-Chancellor's Office must be submitted via a Senior Executive Team Member (e.g. VPED).
 HDR International Travel Application for Level 3 and Level 4
 Risk Assessment 
 Additional Flight Details (as required)

Please see drop down below (point number 4) for other evidence that may need to be included
Process for international travel approval keyboard_arrow_up
  1. Assess DFAT’s Smartraveller destination travel advisory for the proposed country.
                    See drop down above for level category and approval requirements

  2. Discuss the proposal with your Principal Supervisor.

  3. Download the relevant application forms
    -        HDR International Travel Application for Level 1 and Level 2
    -        HDR International Travel Application for Level 3 and Level 4
    -        Risk Assessment (Level 3 & Level 4) 
    -        Additional Flight Details (as required).

  4. Submit a travel request to their Principal Supervisor for approval, including the following:
    -            HDR International Travel Application
    -            Evidence of completion of Confirmation of Candidature and any required ethics approval(s) if travel is for data collection
    -            Risk Assessment (Level 3 & Level 4)

  5. After approval is granted by the Principal Supervisor, flights are to be booked either through the university approved travel management company (if fully funded by the university) OR through the desired travel booking method.

  6. Register for Student Overseas Travel Insurance.

  7. For questions, please visit the Ask Flinders HDR Portal or contact your college email. 
International travel forms keyboard_arrow_up

Travel Application form for Level 1 and 2 

Travel application form for Level 3 and 4 

Risk Assessment 

Additional flight details form 

Interstate Travel

Students planning on travelling interstate need written approval from their Principal Supervisor. 

Written approval should include:

  • Reason for travel
  • Travel destination
  • Intended travel dates
  • Approximate cost
  • Payment method

If the purpose of travel relates to a Field trip, approval is also required through FlinSafe.

If cost of air travel is being fully funded by the University, it is essential that all travel is booked through the University approved travel management company, in accordance with the University travel policy. 

The Office of Graduate Research does not manage student domestic travel. All questions regarding the process need to be directed to your College Operations Team.

FlinSafe

How to book your travel

If the cost of your air travel is being fully funded by the University, it is essential that you book through the University approved travel management company. 

Phil Hoffmann Travel
Phone: 08 8179 9666
Email: flindersuni@pht.com.au

If the air travel is not fully funded you may book through your desired travel booking method. 

HDR Students are not required to use NuTrip. 

Student Travel Insurance

If you are a student enrolled in an undergraduate or postgraduate course, including Higher Degrees by Research, at Flinders University and are travelling within Australia or overseas for your studies, then you are eligible to access cover for your university travel, subject to University and policy terms, limitations and exclusions.

Student Travel Insurance

Need help?

If you have any questions related to our HDR programs and courses or require any additional information please don't hesitate to contact us. 

Ask Flinders HDR Portal

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