Travel

International Travel

From October 2022, International travel to destinations that the Department of Foreign Affairs and Trade deem as Level 1 and Level 2 can now be approved by the student's Principal Supervisor (or Associate Supervisor if the Principal is unavailable). Level 3 travel will still require Principal Supervisor, HDR Coordinator and VPED approval. Travel to Level 4 countries will also require the Vice-Chancellor approval (but are unlikely to be approved).

-        Level 1 - Exercise normal safety precautions
-        Level 2 - Exercise a high degree of caution
-      Level 3 - Reconsider your need to travel
-        Level 4 - Do not travel

Please review the drop down below on what each levels requirements are for approvals and forms. If you are travelling to multiple destinations, please use the highest level country.

To find out the level rating of your destination please search on the Smart Traveller website.

DFAT Level Approval Requirements

DFAT Level	Approvals required by	Forms required
Level 1 (Exercise normal safety precautions)	Principal Supervisor	HDR International Travel Application for Level 1 and Level 2 Additional Flight Details (as required) Please see drop down below (point number 5) for other evidence that may need to be included
Level 2 (Exercise a high degree of caution)	Principal Supervisor	HDR International Travel Application for Level 1 and Level 2 Additional Flight Details (as required) Please see drop down below (point number 5) for other evidence that may need to be included
Level 3 (Reconsider your need to travel)	Principal Supervisor HDR Coordinator Vice-President and Executive Dean	HDR International Travel Application for Level 3 and Level 4 Risk Assessment Additional Flight Details (as required) Please see drop down below (point number 5) for other evidence that may need to be included
Level 4 (Do not travel)	Principal Supervisor HDR Coordinator Vice-President and Executive Dean Vice-Chancellor *Travel is unlikely to be approved at this level. Requests to the Vice-Chancellor's Office must be submitted via a Senior Executive Team Member (e.g. VPED).	HDR International Travel Application for Level 3 and Level 4 Risk Assessment Additional Flight Details (as required) Please see drop down below (point number 5) for other evidence that may need to be included

Process for international travel approval

Assess DFAT’s Smartraveller destination travel advisory for the proposed country.
See drop down above for level category and approval requirements.
Discuss the proposal with your Principal Supervisor
Download the relevant application forms:
- HDR International Travel Application for Level 1 and Level 2
- HDR International Travel Application for Level 3 and Level 4
- Risk Assessment (Level 3 & level 4)
- Additional Flight Details (as required).
Register your intent to travel and seek approval with the Office of Graduate Research, HDR Progression Team by email HDR.Progression@flinders.edu.au with the subject line: Student Name (Student ID): International Travel request.
Submit your request to the relevant approver (based on DFAT level) and include the following:
- HDR International Travel Application
-        Evidence of up-to-date COVID-19 vaccinations, if relevant for the country or countries of travel.
-        Evidence from Principal Supervisor that the travel is essential for the success of the research and candidature.
-        Evidence of completion of Confirmation of Candidature and have any required ethics approval(s) if travel is for data collection.
When the travel has been approved, if the cost of air travel is being fully funded by the University, it is essential that all travel is booked through the University approved travel management company. If the air travel is not fully funded, you may book via your desired travel booking method.
Register for Student Overseas Travel Insurance
For questions, please visit the Ask Flinders HDR Portal

International travel forms

Travel Application form for Level 1 and 2

Travel application form for Level 3 and 4

Risk Assessment

Additional flight details form

Interstate Travel

Students planning on travelling interstate need written approval from their Principal Supervisor.

Written approval should include:

Reason for travel
Travel destination
Intended travel dates
Approximate cost
Payment method

If the purpose of travel relates to a Field trip, approval is also required through FlinSafe.

If cost of air travel is being fully funded by the University, it is essential that all travel is booked through the University approved travel management company, in accordance with the University travel policy.

The Office of Graduate Research does not manage student domestic travel. All questions regarding the process need to be directed to your College Operations Team.

FlinSafe

How to book your travel

If the cost of your air travel is being fully funded by the University, it is essential that you book through the University approved travel management company.

Phil Hoffmann Travel
Phone: 08 8179 9666
Email: flindersuni@pht.com.au

If the air travel is not fully funded you may book through your desired travel booking method.

HDR Students are not required to use NuTrip.

Student Travel Insurance

If you are a student enrolled in an undergraduate or postgraduate course, including Higher Degrees by Research, at Flinders University and are travelling within Australia or overseas for your studies, then you are eligible to access cover for your university travel, subject to University and policy terms, limitations and exclusions.

Student Travel Insurance